Email Etiquette and Efficiency Tips<\/b><\/p>\n
No matter who we are, we all have a common enemy \u2013 Email. As Steve on Blue\u2019s Clues reminds us, \u201cYou\u2019ve Got Mail\u201d. These days, we are more likely to receive Email than snail mail as our main source of communication. In order to be responsible Email citizens, it is helpful to understand how to efficiently use the components of the email structure so we can maximize the value of this instrument.<\/span><\/p>\n The following rules can help create a more efficient E-mail so that your correspondence is read in a timely manner and elicits appropriate responses.<\/span><\/p>\n No. 1.<\/b> Craft a concise <\/span>Subject Line<\/b>.<\/span><\/p>\n No. 2.\u00a0 <\/b>Make sure to <\/span>Send<\/b> your correspondence to the correct person<\/span>.<\/b><\/p>\n Yes, this is an important reminder. Be sure to double check who you are sending the information to as it could be a costly mistake to include the wrong people. Those of you who have been the recipient of email not meant for your eyes or if you have been the one to inadvertently click an unintentional person\u2019s name, you get it. Check the names in your send line! Enough said on that subject.<\/span><\/p>\n No. 3.<\/b>\u00a0 It is helpful to remind recipients to include your address in their <\/span>Contact List.<\/b><\/p>\n If you do not want your email to get lost in the weeds, it might be necessary for your email address to be earmarked on the other person\u2019s computer.<\/span><\/p>\n No. 4.<\/b> Identify the details in the <\/span>body<\/b> and keep as brief as possible<\/span>.<\/b><\/p>\n Using our Subject Line example, <\/span>Masks for Employees: Logistics Needed by July 10,<\/b> it is important to use specific language in the body of the email to get the information that you need such as requests that say:<\/span><\/p>\n Gone are the days of reading all the details. People tend to scan things quickly as we have become an immediate gratification society; this means less is better and specific is terrific. Most people on a business and personal level do not have the time or inclination to try to sift through a wordy email. If you need to, draft what you want to say in a word document or on paper before you type the actual communication. Be very clear on what you want to convey, why you are sending it, and what you need\/expect from the person on the receiving end.<\/span><\/p>\n <\/span><\/p>\n No. 5.<\/b> When <\/span>closing,<\/b> include a reminder about important deadlines.<\/span><\/p>\n Use language in your closing such as: \u201cThank you for your input. As a reminder, I need this information by Monday, July 20\u201d. (It is helpful to set deadlines a week in advance of your real drop-dead date since people are not always reliable in getting back on time.)<\/span><\/p>\n No. 6.<\/b> Keep the <\/span>tone <\/b>of your email Professional.<\/span><\/p>\n A letter laid, is a letter played in Scrabble. When you hit the send button, you are putting words out to the world that reflect your integrity \u2013 be smart and selective with your words and thoughts. Your reputation always follows you. Words matter and can convey a tone!<\/span><\/p>\n Good luck and hope these tips are helpful!<\/span><\/p>\n","protected":false},"excerpt":{"rendered":" Email Etiquette and Efficiency Tips No matter who we are, we all have a common enemy \u2013 Email. As Steve on Blue\u2019s Clues reminds us, \u201cYou\u2019ve Got Mail\u201d. These days, we are more likely to receive Email than snail mail as our main source of communication. In order to be responsible Email citizens, it is […]<\/p>\n","protected":false},"author":1861,"featured_media":2024,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"yoast_head":"\n\n
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